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CM 306 - MONITORING OF ACCOUNTS RECEIVABLES (ARs) DELINQUENT ACCOUNTS (DAs)

The handling of accounts receivables/delinquent accounts is being monitored through the submission of the pertinent reports reflecting the creation up to the closure of cases, including the collection enforcement actions undertaken on the cases, and/or the determination of the status of the accounts receivables/delinquent accounts.

The handling and management of all AR/DA cases in the regional offices shall be monitored by their respective Regional Collection Divisions while AR/DA cases for Large Taxpayers shall be monitored by LTCED. For this purpose, all transfers of AR/DA case dockets to/from other offices of regional and LTS shall always be coursed thru the Regional Collection Division and the LTCED, respectively, The Collection Service, thru the Collection Enforcement Division, shall be responsible for the nationwide monitoring of all the AR/DA cases of the Bureau. It shall, at all times, maintain an Updated Masterlist of all AR/DA cases.

All concerned Offices handling AR/DA cases shall prepare the following reports in soft and hard copies to the ACIR, Collection Service, and Attention: The Chief, Collection Enforcement Division, thru the Regional Collection Division/LTS:

CM Reference

Reports

Frequency

CM 302- Management/Handling of AR/DA

1. Inventory List of Delinquent Accounts (Annex 300-1.5)

Quarterly

CM 302- Management/Handling of AR/DA

2. Aging of Accounts Receivables/Delinquent Accounts Cases (Annex 300-1.6)

Quarterly

CM 301- Assignment of Dockets for Collection Enforcement

CM 304. TP Options- TP Intends to Pay Tax Liability in Full/Compromise Payment/Abatement of Penalties

CM 305. Collection Summary Remedies

3. General Control Ledger Report and attachments (Annex 300-1.2)

Monthly

CM 304. TP Options- TP Intends to Pay Tax Liability in Full/Compromise Payment/Abatement of Penalties

CM 305. Collection Summary Remedies

4. Updates of Delinquent Accounts (Annex 300-1.19)

Monthly

CM 302- Management/Handling of AR/DA

5. Inventory list of A/R Written-off (Annex 300-1.10)

Monthly

CM 302- Management/Handling of AR/DA

6. Monthly List of Accounts Cancelled by ATCA (Annex 300-1.11)

Monthly

The RDO/LTDO/LTCED shall:

  1. Prepare and submit the following monthly reports in soft and hard copies to the ACIR, Collection Service, Attention: The Chief, Collection Enforcement Division thru the Regional Collection Division/LTS on the 15th day of the month:

               -              General Control Ledger Report BIR Form No. 1253 and attachments (Annex 300-1.2):

BIR Form 1245 – Monthly List of Transfer-In Accounts

                              BIR Form No. 1246 – Monthly List of Transfer-Out Accounts

                              BIR Form No. 1248 – Monthly List of Accounts Paid

               -              Updates of Delinquent Accounts (Annex 300-1.19)

               -              Inventory list of A/R Written-off (Annex 300-1.10)

               -              Monthly List of Accounts Cancelled by ATCA (Annex 300-1.11); and

  1. Prepare and submit the following quarterly reports in soft and hard copies to the ACIR, Collection Service, Attn: The Chief, Collection Enforcement Division thru the Regional Collection Division/LTS every 25th day of the following month after the quarter:

               -              Inventory List of Delinquent Accounts (Annex 300-1.5)

               -              Aging of Accounts Receivables/Delinquent Accounts Cases (Annex 300-1.6)

The Regional Collection Division/ACIR-LTS shall:

  1. Receive the monthly/quarterly reports on the 10th day of the month/15th day or every quarter from the district offices within their jurisdiction;
  2. Validate the accuracy of the reports submitted by RDOs/LTDOs/LTCED with the records of the Regional Collection Division/LTS;
  3. Require the concerned RDOs/LTCED/LTDOs to amend the previously submitted reports, in case of noted errors/discrepancies;
  4. Consolidate the reports submitted by the RDOs/LTDOs/LTCED within its jurisdiction;
  5. Route the consolidated reports to the Regional Director, for approval (for regional cases only); and
  6. Submit the approved consolidated monthly/quarterly reports to the CED on the 15th day of the month/25th day of every quarter.

The CED shall:

  1. Receive the consolidated monthly reports from the Regional Collection Divisions/LTS on the 15th day of the month/25th day of every quarter;
  2. Validate the reports received and notify the concerned office, in case of existence of any discrepancies, for necessary amendment of submitted reports;
  3. Encode the Monthly Updates of Delinquent Accounts on the CED database of delinquent accounts (Refer to CM 308- Issuance of Tax Clearance/CM 308.1 Issuance of Delinquency Verification); and
  4. Prepare the consolidated monthly/quarterly reports and submit the same to the Collection Service on or before the 2oth day of the month/the 30th day of every quarter.