The process starts with the acceptance of tax payment by the RCO, the issuance of RORs as proof of payment of the tax collected, and deposit of such collections, with the Authorized Government Depository Bank (AGDB) then credits the tax collections to the deposit account of the BTr with the AGDB. The BTr records the collections from RCOs in its books of account.

The RCO shall:

  1. Check the completeness and correctness of documents ensuring that the tax return/form/declaration is properly filled up as to, among others, the TIN, name of taxpayer, signature of the taxpayer and amount to be paid;
  2. Receive from the taxpayer the properly accomplished tax return/form/declaration, and attachment in triplicate;
  3. Stamp “RECEIVED” the three copies of the tax return/form/declaration and attachment. In case of income tax payable, the attachments to the income tax return shall be stamped only on the page of the Audit Certificate, the Balance Sheet and the Income Statement. The other pages of the financial statements and its attachments need not be stamped “RECEIVED”;[1]
  4. Accept the tax payment and issue ROR for the receipt of payment. The copies of the ROR shall be distributed as follows:[2]


White copy

Taxpayer copy


Red copy

Collection Section – RDO copy


Blue copy

Finance Division copy


Green copy

COA copy


Orange copy

RCO copy

  1. Deposit the collections intact to any AGDB daily or not later than the next banking day.

The AGDB shall:

  1. Receive the tax collections deposited by the RCO;
  2. Post the RCO deposit to the deposit account of the BTr; and
  3. Send to the Treasurer of the Philippines (TOP) BIR Collection Report/Credit Advice to BTr and RAD.

The BTr shall:

  1. Receive TOP BIR Collection Report/Credit Advice from AGDB;
  2. Prepare JEV on tax collections through RCOs;
  3. Record the collections through RCO/Remittances in the BTr’s books of account; and
  4. Transmit to the BIR-RAD the copy of the BTr JEV on collections from RCOs.

The RAD shall:

  1. Receive the BTr JEV on tax collections from RCOs; and
  2. Receive from the Regional Collection Divisions the consolidated Monthly Report of Collections and Deposits (MRCD)and the Trial Balance/Financial Statements/ Schedules to be used in the consolidation of total internal revenue collections (Refer to CM 203 – Reconciliation of Collection through the RCO of Chapter II of the Manual).


[1] RMO No. 6-2010, as amended by RMO No. 13-2010.

[2] RMO No. 84-2010.

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